Success Story: Automating financial accounting at Liqui Moly – from AX2012 to Dynamics 365 Finance
Share:
![[Translate to English:] Migration von AX2012 auf Dynamics 365 Finance bei Liqui Moly](/fileadmin/_processed_/9/0/csm_Migration-von-AX-2012-auf-Dynamics-365-Finance-bei-Liqui-Moly_4165a13610.jpg "[Translate to English:] Migration von AX2012 auf Dynamics 365 Finance bei Liqui Moly")
Thousands of payments are received every day, and all of them must be posted correctly.
For Liqui Moly, the Ulm-based manufacturer of high-quality lubricants and additives, precision is crucial not only in production but also in financial accounting.
In order to efficiently manage the growing volume of payment transactions, the company has been relying on the Bank Automation Suite (BAS) from Inway Systems for years, thereby taking a major step toward the future.
![[Translate to English:] Automatisierung der Finanzbuchhaltung bei Liqui Moly durch die Bank Automation Suite für Microsoft Dynamics 365 Finance](/fileadmin/_processed_/2/5/csm_Automatisierung-der-Finanzbuchhaltung-bei-Liqui-Moly-mit-Dynamics-365_f31434fc98.jpg "[Translate to English:] Automatisierung der Finanzbuchhaltung bei Liqui Moly durch die Bank Automation Suite für Microsoft Dynamics 365 Finance")
With over 4,000 products and a high five-digit number of daily incoming payments, Liqui Moly faces a truly mammoth task in financial accounting. Whether at gas stations, in workshops, hardware stores, on online platforms, or in specialist shops: several thousand dealers and resellers worldwide distribute the products of the Ulm-based motor oil manufacturer. In addition, there is the company's own web shop for end customers and business customers.
Thanks to Inway's Bank Automation Suite, all incoming payments are now automatically posted and assigned to open items – with an impressive recognition rate of 94 percent. This means that accounting remains efficient and error-free even as transaction volumes grow.
From the first steps to cloud migration
Liqui Moly has been using Inway Systems' Bank Automation Suite (BAS) since 2019. At that time, the company switched from IMB AS400 to Microsoft Dynamics AX 2012 – parallel to the introduction of BAS. Since then, incoming payments from end customers and business customers have been reliably and automatically posted and assigned to open items using the solution.
May 1, 2025 marked the next milestone: the migration from AX 2012 to Microsoft Dynamics 365 Finance. This was a crucial step, not only because it was technically necessary, as support and further development of AX 2012 had already expired, but also strategically, in order to make financial processes future-proof and cloud-based. At the end of the year, the company will also switch to the modern CAMT.053 banking format.
Challenges: Migration, large data volumes, and individual processes
The migration presented the project team with three major tasks:
Migration of open items
Over 40,000 open items had to be transferred from AX2012 to Dynamics 365 Finance. This was a data volume that is rarely encountered in this size and had to be completed within a very tight time frame.
Transfer of individual customizations
In AX2012, Inway Systems had implemented various customizations for Liqui Moly. These had to be transferred to D365 Finance and integrated there to ensure a seamless transition.
Automation of payment transactions
Parallel to the migration, the task remained of reliably automating the steadily growing volume of payment transactions from the web shop, retail, and payment services such as PayPal or Payone — while simultaneously switching to the new CAMT.053 bank format. This will enable Liqui Moly to modernize its financial processes and make them future-proof in the long term.
Smart worksharing – then and now
When AX2012 was introduced, Liqui Moly and Inway divided up the tasks: Liqui Moly took on large parts of the ERP project itself, while Inway implemented the finance module, trained employees, and supported the go-live. This collaboration also worked smoothly during the migration to D365 Finance. Inway handled the entire finance section, was responsible for data transfer, and ensured integration.
Advanced recognition rules
The Bank Automation Suite now searches all fields of a bank statement. Even if there is no invoice number in the reference field, additional criteria such as transaction IDs ensure reliable allocation. This has made it possible to maintain the recognition rate of 94% achieved back then over the long term and even increase it in many scenarios.
Bank formats as standard
The interface for PayPal and Payone, which was originally developed individually, has become standard since 2020. Today, BAS supports MT940, BAI2, and CAMT.053, as well as numerous other formats. New providers or formats can be added flexibly at any time.
Result: Future-proof financial processes
The migration to Dynamics 365 Finance was successfully completed within the tight schedule. Liqui Moly continues to benefit from highly automated and transparent financial processes that run reliably thanks to the Bank Automation Suite.
What began in 2019 with the introduction of AX2012 continues today in the cloud: stable, scalable financial accounting and strong collaboration between Liqui Moly and Inway.
Liqui Moly GmbH, headquartered in Ulm, Germany, is a world-renowned manufacturer of high-quality lubricants, motor oils, additives, vehicle care products, chemical repair aids, and service, adhesive, and sealing products. With over 4,000 items, Liqui Moly offers exactly the right products for every vehicle in the world, thereby increasing the service life of engines and aggregates. The company generates annual sales of over one billion euros, making it one of the most successful brands in the German automotive supply industry.
About the Bank Automation Suite from Inway Systems
The Bank Automation Suite automates all financial accounting tasks:
- Importing and posting account statements
- Automatic reconciliation of customer payments against open items
- Discount recognition including grace periods
- Integration of online payment services such as PayPal or Amazon Pay
- Cross-client processing and flexible format support
Further information
For more information on automating your financial accounting for Microsoft Dynamics AX and Microsoft Dynamics 365, visit our Bank Automation Suite add-on page. Here you will find an informative video series, important FAQs, and a calculator that you can use to conveniently calculate the return on investment of this clever add-on for your project. You are also welcome to use the form below to submit your questions.
